The minimum education required for an accounting administrative assistant's entry-level position is an associate's degree, with a specialization related to the field, such as accounting. In addition to general administrative duties, some accounting tasks must also be performed on the job, such as managing inventory records, calculating billing statements and preparing checks.
An accounting administrative assistant is responsible for handling administrative and accounting duties for management. Job duties include handling day-to-day office tasks, communications and accounting activities. Entry-level accounting administrative assistant positions require an associate's degree with a specialization in the field.
|Required Education||Associate's degree for entry-level positions|
|Projected Job Growth (2019 - 2029)*||-9% for secretaries and administrative assistants; -6% for accounting clerks|
|Median Salary (2020)*||$38,850 annually for secretaries and administrative assistants (except legal, medical and executive); $42,410 annually for bookkeeping, accounting and auditing clerks|
Source: *U.S. Bureau of Labor Statistics.
Accounting Administrative Assistant Job Description
The main role of an accounting administrative assistant is to act as support for the accounting department of a company. The daily activities of an accounting administrative assistant may include answering the telephone, filing, faxing, assisting visitors, managing appointments and managing the daily office schedule. Additional, administrative duties may include working on special projects, managing the office and supervising other staff members. Accounting tasks, such as preparing checks, creating budgets, calculating billing statements, preparing and submitting tax forms, coding documents, compiling financial records and managing inventory records are also completed.
An accounting administrative assistant needs to be skilled in mathematics, communication, time management and typing. It is also important to have an excellent grasp of English grammar and spelling, work well with others and be detail oriented.
Accounting Administrative Assistant Career Info
An associate degree is the minimum education required for an accounting administrative assistant. The degree can be in office administration with a specialization in accounting or accounting. The coursework in an associate degree program explores accounting, office procedures, communication, word processing and bookkeeping. Students desiring to advance their skills may choose to continue their education through a bachelor's degree program in accounting.
Employment and Salary Information
Administrative assistants can work for private employers, corporations, government agencies, medical facilities and schools, according to the U.S. Bureau of Labor Statistics (BLS) (www.bls.gov). During the tax season, it is not uncommon for accounting clerks or administrative assistants working with accountants to have to work longer hours and overtime due to the heavy workload.
The BLS has projected decline of 9% for secretaries and administrative assistants in general from 2019-2029, and and 6% decrease is expected for accounting clerks. In 2020, secretaries and administrative assistants in general earned an annual median salary of $38,850, while bookkeeping, accounting and auditing clerks brought home $42,410, according to the BLS.
As a support for the accounting department of a company, the accounting administrative assistant must have a solid understanding of mathematics in addition to excellent communication skills. Long hours and overtime is often required during tax season, on account of the heavy workload. An associate's degree with a specialization in accounting or office administration is the standard requirement to work in this occupation.